Record Retention Policy & Timeframes

Date:

Aug 19, 2025

Register

Various federal and state laws mandate the retention of specific documents and records for a designated time period. Unfortunately, these laws overlap and conflict, causing confusion. In the past, some institutions simply retained all records permanently “to be on the safe side.” That isn’t practical today and retaining all records can actually cause harm. All institutions must have a systematic record retention and destruction policy to comply with the law. This webinar will explain the legal retention period requirements and the practical considerations for both electronic and paper document retention and destruction.

Agenda

August 19, 2025
11:00am - 12:30pm EST

Are you complying with your institution’s policy? Are you retaining documents for the proper amount of time? Or are you hanging onto “special” items that are past their destruction date? Join us to learn more from a legal expert.

Topics

AFTER THIS WEBINAR YOU’LL BE ABLE TO:

  • Understand the elements of an effective record retention policy
  • Explain the designated time periods for retention under each of the various relevant laws
  • Determine retention time periods for documents that do not fit within a specific category
  • Recognize the special record retention rules when regulatory action or litigation is threatened
Speaker(s)

Shelli Clarkston
Spencer Fane LLP

Shelli Clarkston is an attorney with Spencer Fane LLP where she provides financial institutions with proactive legal counsel on regulatory and compliance matters. She received her law degrees from the University of Missouri – Kansas City and her undergraduate degree from the University of Nebraska – Lincoln. In addition, she has a master’s degree from Doane University.

Before joining Spencer Fane, Shelli was the Risk and Compliance Officer for a financial services technology platform with one of the world’s largest technology companies. She oversaw the platform’s regulatory compliance and handled all risk-related matters. She also has experience as general counsel for a community bank, where she managed all legal, regulatory, compliance, and corporate matters.

Additional Information

WHO SHOULD ATTEND?

This informative session is designed for deposit and loan staff, operations personnel, compliance staff, managers, auditors, and anyone else responsible for creating record retention policies and responding to document requests.

 

TAKE-AWAY TOOLKIT

  • Sample record retention policy, including the specific time periods mandated by federal law
  • Supplemental handout covering your state’s specific time period requirements
  • Employee training log
  • Interactive quiz
  • PDF of slides and speaker’s contact info for follow-up questions
  • Attendance certificate provided to self-report CE credits

NOTE: All materials are subject to copyright. Transmission, retransmission, or republishing of any webinar to other institutions or those not employed by your institution is prohibited. Print materials may be copied for eligible participants only.

Fees

Live Webinar - $255

  • Unlimited connections for your institution
  • Available on desktop, mobile & tablet
  • Take-away toolkit
  • Presenter’s contact info for questions

On-Demand Webinar - $255

  • Unlimited & shareable access starting two business days after live stream
  • Available on desktop, mobile & tablet devices 24/7
  • Take-away toolkit
  • Ability to download webinar video
  • Presenter's contact info for questions

Live + On-Demand - $375

Get the best of both and save when you Bundle the Live & On-Demand Webinar registration! This option includes all the items listed above.

 

**100% surcharge applied to non-members.

Association Contact

Elizabeth DeHaven
Education Manager
o: 317-387-9380
d: 317-333-7169
edehaven@indiana.bank